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Attendance Codes

The DfE has released new information as to what education settings will need to do regarding marking attendance wef 1 June 2020. 

 

What educational settings will need to do

 

  • Schools should resume taking an attendance register.
  • Schools should use the codes suggested on this page to record attendance and absence in the attendance register.
  • All settings should submit daily attendance figures using the educational setting status form by midday everyday.

 

 

Please see the link below for attendance guidance for you to follow from the DfE.

 

https://www.gov.uk/government/publications/coronavirus-covid-19-attendance-recording-for-educational-settings/process-for-recording-attendance-and-using-the-educational-setting-status-form

 

 

Pupils who are not eligible to attend a session

This includes any pupil who is not in an eligible year group or priority group (children of critical workers and vulnerable children).

This may also include children who are in an eligible year group but are not required in school for a specific session, i.e., year 10 and year 12 pupils who are not among the quarter of pupils expected in school at a given time.

 

They should be recorded as code X (not required to be in school).

 

Temporarily, code X can be used for compulsory school age children – usually it is only used where non-compulsory school age children are not expected to attend.

 

If the school is partially open (even if just to a few vulnerable/priority pupils), then those pupils who are not eligible to attend should be recorded as X.

 

Pupils who are eligible to attend a session but do not

This includes children in eligible year groups, children of critical workers and vulnerable children (where a pupil is shielding, self-isolating, or the pupil has an education, health and care plan (EHCP) and their risk assessment says that their needs cannot be safely met in school), they should be recorded as code Y (unable to attend due to exceptional circumstances).

 

Temporarily, code Y can be used where a pupil is prevented from attending school due to following government guidance on coronavirus.

 

To help you to complete the educational setting status form, you should note whether the absence is due to shielding or isolation

 

Pupil cannot attend school due to illness

As would normally be the case, the pupil should be recorded as code I (illness). To help you to complete the educational setting status form, you should note whether the illness involves coronavirus symptoms

 

Pupil does not attend school

For pupils who do not attend despite being eligible (who are not shielding, self-isolating, unable to attend due to illness, nor has an EHCP risk assessment saying their needs cannot be safely met at school), the pupil should be recorded as code C (leave of absence authorised by the school) where no other authorised absence code is appropriate

 

If your whole school is closed

Apply the # code.

01 Jun 2020

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DfE
Information Communications Technology (ICT) Services
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